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Leadership

Information for Mentors

Being a Mentor

To be a Mentor, you must:

Everything that your Leader in Training will need to do to qualify is outlined in the Leadership Qualification book. Inside there are ‘helpful notes’ in pink boxes: please read these carefully as they will help you to support your Leader in Training fulfil the necessary requirements.  The majority of what your Mentee will need to know can be found on the Girlguiding online manual or in the The Guiding Handbook.

Meeting your Mentee

Ideally you should arrange to meet your Mentee at least once every half term for discussion
and review, tick off what’s been achieved on pages 47 to 49 of the Leadership Qualification book and set new goals which are noted on page 45.

Please remind your Mentee to attend County trainings. These are advertised in the monthly County e-mailings that you will both receive, on Girlguiding Cumbria South event calendar and in our ‘Girlguiding Cumbria South Members’ Facebook group.

Leadership Qualification training

Essential trainings for the Leadership Qualification are:

  • Programme training
  • 1st Response
  • A Safe Space levels 1 and 2 (plus level 3 later for those doing module 4)
  • GO (‘Guiding Organiser’ our membership database)
  • Accounts & gift aid (for module 4)

Checking evidence

Once your Mentee has completed the modules, and you have signed them off, please double-check that that all necessary evidence for verification has been included:

    • Fully completed ‘useful information’ list on page 1 (update if new people take on any of the listed roles)
    • Completed ‘safety and unit administration checklist’ on pages 42 and 43
    • Certificates from county trainings you have attended
    • An agenda (with notes) of a district/division leaders’ meeting that you have attended
    • A poster, news article/advert (printed or online) or photograph to show how you’ve let the local community know about guiding activities
    • The county budgeting exercise or budgeting calculations for an event of their own, and/or unit accounts for one term recorded in either Girlguiding’s downloadable Unit Accounts Pack – which sets the minimum standard – or a more advanced form of book-keeping (for module 4)

A term’s programme, either by filling in the grid on page 45, or in whatever format your mentee’s unit leadership team uses. This should show:

  • The Five Essentials in action (please indicate where each occurs)
  • A balance of the six programme themes
  • Evidence of unit planning time in which the girls choose activities
  • Opportunities for girls to learn about the next section in order to continue their guiding journey
  • An activity in which the unit participates with members of another section
  • Evidence of the whole unit leadership team being involved in the carrying out of the programme

 

It is also useful for the Leader in Training to outline and review what they did for:

  • their ‘understanding the Promise’ activity
  • their two contrasting activities within the meeting place
  • their activity away from the meeting place – you should include a copy of the information part of an ‘Information & Consent’ form and a risk assessment
  • their contribution in helping your unit participate in an event with at least one other unit
  • their contribution to an activity to help raise awareness of guiding and support recruitment (for module 4)

 

Verifying the Leadership Qualification

When you send their Leadership Qualification book to be verified, please ensure they
have only included actual evidence of what they have done and need to show – no Girlguiding catalogues, leaflets or handouts from trainings please!

Leadership Qualification books should be sent to Jane Asquith, County Leadership Co-ordinator, to be verified:  leadership@girlguidingcumbriasouth.org.uk.

Questions to ask your Mentees

As a Mentor you should consider the individual and think about what is an appropriate level of progress for them. You should encourage two-way communication with your Mentee and take into account their other commitments. Girlguiding allows two years for the completion of the Leadership Qualification, although some Leaders in Training will manage to complete within six months. If there are difficulties, work towards the qualification may be postponed, or even abandoned with the individual taking on the role of a Unit Helper instead, and in these cases you should consult your Commissioner. You may find the following questions helpful in your discussions with your Mentee.

At every meeting together:

  1. How are you finding the Leadership Qualification?
  2. Are you enjoying completing the Leadership Qualification?
  3. Are you having any problems or difficulties with the Leadership Qualification?
  4. What have you completed so far?
  5. What would you like to work on next?

At 6 months: Is it working?

  1. Do you still want to complete the Leadership Qualification? Is this still the right time for you to complete the Leadership Qualification or do you need to focus on other commitments at the moment?
  2. What trainings have you completed? What trainings are still outstanding?
  3. Have you had any problems getting hold of me (your Mentor) when you have needed to?
  4. Would you like to change anything about the way we work together? (The Mentor/Mentee relationship).
  5. Do you understand what you need to provide as evidence for the Leadership Qualification?
  6. How have you found working with the other leaders in your unit?
  7. Have you got an upcoming District/Division leaders’ meeting to attend?

Remind the Mentee who they can go to with any problems or feedback if they don’t feel that they can talk to you, their Mentor, i.e. District or Division Commissioner.

At 12 months: Is progress still being made?

  1. What do you have left to do to complete the Leadership Qualification?
  2. How can we work together to complete the remaining clauses?
  3. How is your evidence coming together?
  4. Have you completed/attended all the necessary training?
  5. Have you attended a District/Division leaders’ meeting?

Remind the Mentee who they can go to with any problems or feedback if they don’t feel that they can talk to you, their Mentor, i.e. District or Division Commissioner.

At 18 months: What is left to complete?

  1. What do you have left to do to complete the Leadership Qualification?
  2. How can we work together to complete the remaining clauses?
  3. What evidence are you missing and how can we gather it?

If any necessary training sessions have not been completed, look at when and where
they are available and come up with a plan to complete them.

Remind the Mentee who they can go to with any problems or feedback if they don’t feel that they can talk to you, their Mentor, i.e. District or Division Commissioner.

Tools for mentors

Please note that in Cumbria South the leader in training’s mentor signs the ‘Modules completed’ section on page 39 (Jun 2018 edition) and then the book and evidence is sent to the county leadership co-ordinator to sign the ‘Completion of qualification’ section.

Information for Leaders in Training

Thank you for becoming a Leader in Training with Girlguiding Cumbria South!

Your Leadership Qualification

To be an assistant leader, you will need to complete modules 1 to 3 of your Leadership Qualification book, or modules 1-4 to be a unit leader.

Your mentor

Throughout your period of training you’ll have the support of a knowledgeable mentor, your commissioner, and other leaders within your unit leadership team and at local leader meetings. Your mentor will be from another unit, and ideally you should arrange to meet at least once every half term to look through your book, tick off what you’ve achieved, review your progress and set new goals. Any member, however, may sign your book when a clause is completed.

Completing your Leadership Qualification

The majority of what you will need to know can be found on the Girlguiding website or in the latest edition of The Guiding Handbook. Please also refer to the ‘helpful notes’ in the pink boxes of your Leadership Qualification book.

Leader training

In addition, look out for opportunities to attend trainings. These are advertised in our monthly Cumbria South e-newsletter from Sue Gudgeon, our website and in our ‘Girlguiding Cumbria South Members’ Facebook group.

Essential trainings for the Leadership qualification are:

  • Programme training
  • 1st Response
  • A Safe Space levels 1 and 2 (plus level 3 later for those doing module 4)
  • GO (‘Guiding Organiser’ our membership database)
  • Accounts & gift aid (for module 4)

When you go to a training, wear uniform if you have it and take your Leadership Qualification book along so you can ask your trainer to sign the clauses that they have covered.

Evidence for verification

Once your mentor agrees that you have finished the modules, and has signed them off on page 39 of your book, it’ll be sent to our county Leadership Coordinator.

Please double-check that you have included all the necessary evidence:

  • Fully completed ‘useful information’ list on page 1 (update if new people take on any of the listed roles)
  • Completed ‘safety and unit administration checklist’ on pages 42 and 43
  • Certificates from county trainings you have attended
  • An agenda (on which you have made notes) of a district/division leaders’ meeting that you have attended
  • A poster, news article/advert (printed or online) or photograph to show how you’ve let the local community know about guiding activities
  • The county budgeting exercise or budgeting calculations for an event of your own, and/or unit accounts for one term recorded in either Girlguiding’s downloadable Unit Accounts Pack – which sets the minimum standard – or a more advanced form of book-keeping (for module 4)
  • A term’s programme, either by filling in the grid on page 45, or in whatever format your unit leadership team uses. This should show:
    • The Five Essentials in action (please indicate where each occurs in your programme)
    • A balance of the six programme themes
    • Evidence of unit planning time in which the girls choose activities
    • Opportunities for girls to learn about the next section in order to continue their guiding journey
    • An activity in which the unit participates with members of another section
    • Evidence of the whole unit leadership team being involved in the carrying out of the programme

You don’t need to write much at all for your Leadership qualification, but it is useful to outline and review what you did for:

  • Your ‘understanding the Promise’ activity
  • Your two contrasting activities within the meeting place
  • Your activity away from the meeting place – you should include a copy of the information part of an ‘Information & Consent’ form and a risk assessment
  • Your contribution in helping your unit participate in an event with at least one other unit
  • Your contribution to an activity to help raise awareness of guiding and support recruitment (for module 4)

When you send your Leadership Qualification book in, please only include actual evidence of what you have done and need to show.

Please do not include Girlguiding catalogues, leaflets or handouts from trainings.

If you have any queries, please do not hesitate to get in contact with Jane Asquith, our County Leadership Coordinator:  leadership@girlguidingcumbriasouth.org.uk.

Printable version of welcome notes for Leaders in Training (PDF/252KB/2 pages)

County Weekend 2018

A weekend full of fun and friendship for all members of Girlguiding Cumbria South aged 16 and over, our County Weekend at Waddow Hall is the perfect chance to get to know others from around the county.

Weekend schedule

We have arranged for a super team of trainers offering first class training for both new and experienced leaders and all members.

There will also be free time on Saturday afternoon when you could try out some of the outdoor activities that Waddow, which is owned by Girlguiding UK, has to offer such as zip wire, grass sledging or crate building. Alternatively, there will be a drop-in craft session and optional training sessions available such as GO! accounts and Gift Aid; perfect if you are looking to complete your Leadership Qualification or quite simply to refresh your skills. The shop will also be open so don’t forget your cheque book!

Cost

The full cost of the weekend should be £89 per person, but to ensure that we support our Leaders, we are again subsidising the cost to members aged 16 plus, as detailed below. The cost of training is a justifiable unit expense.

Cost if you have never been to Waddow before

If you return the booking form to us by 31 December 2017, the cost will be £40. The first ten applications received will receive a grant from Waddow to cover the full cost. (Please enclose a cheque with your booking form, you will be notified and the cheque destroyed if you are within the first ten.)

Cost if you have been to Waddow before

The weekend costs £50 if we receive your booking form by 31 December 2017.

All applications received after 31 December 2017 will be £60. 

Please note that if a Leader or Young Leader fails to attend, then the full cost of £89 will be charged, as we will be charged by Waddow.

Bookings are accepted by post with a completed form and cheque only.

Waddow County Weekend Application form 2018 (DOC/502KB/2 pages)

If you have any queries, please e-mail: guidingdev@girlguidingcumbriasouth.org.uk

Waddow Hall

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